# Send Event Planner Pro to your agent
Hand the extracted package to your coding agent with a concrete install brief instead of figuring it out manually.
## Fast path
- Download the package from Yavira.
- Extract it into a folder your agent can access.
- Paste one of the prompts below and point your agent at the extracted folder.
## Suggested prompts
### New install

```text
I downloaded a skill package from Yavira. Read SKILL.md from the extracted folder and install it by following the included instructions. Then review README.md for any prerequisites, environment setup, or post-install checks. Tell me what you changed and call out any manual steps you could not complete.
```
### Upgrade existing

```text
I downloaded an updated skill package from Yavira. Read SKILL.md from the extracted folder, compare it with my current installation, and upgrade it while preserving any custom configuration unless the package docs explicitly say otherwise. Then review README.md for any prerequisites, environment setup, or post-install checks. Summarize what changed and any follow-up checks I should run.
```
## Machine-readable fields
```json
{
  "schemaVersion": "1.0",
  "item": {
    "slug": "afrexai-event-planner",
    "name": "Event Planner Pro",
    "source": "tencent",
    "type": "skill",
    "category": "金融交易",
    "sourceUrl": "https://clawhub.ai/1kalin/afrexai-event-planner",
    "canonicalUrl": "https://clawhub.ai/1kalin/afrexai-event-planner",
    "targetPlatform": "OpenClaw"
  },
  "install": {
    "downloadUrl": "/downloads/afrexai-event-planner",
    "sourceDownloadUrl": "https://wry-manatee-359.convex.site/api/v1/download?slug=afrexai-event-planner",
    "sourcePlatform": "tencent",
    "targetPlatform": "OpenClaw",
    "packageFormat": "ZIP package",
    "primaryDoc": "SKILL.md",
    "includedAssets": [
      "README.md",
      "SKILL.md"
    ],
    "downloadMode": "redirect",
    "sourceHealth": {
      "source": "tencent",
      "status": "healthy",
      "reason": "direct_download_ok",
      "recommendedAction": "download",
      "checkedAt": "2026-04-23T16:43:11.935Z",
      "expiresAt": "2026-04-30T16:43:11.935Z",
      "httpStatus": 200,
      "finalUrl": "https://wry-manatee-359.convex.site/api/v1/download?slug=4claw-imageboard",
      "contentType": "application/zip",
      "probeMethod": "head",
      "details": {
        "probeUrl": "https://wry-manatee-359.convex.site/api/v1/download?slug=4claw-imageboard",
        "contentDisposition": "attachment; filename=\"4claw-imageboard-1.0.1.zip\"",
        "redirectLocation": null,
        "bodySnippet": null
      },
      "scope": "source",
      "summary": "Source download looks usable.",
      "detail": "Yavira can redirect you to the upstream package for this source.",
      "primaryActionLabel": "Download for OpenClaw",
      "primaryActionHref": "/downloads/afrexai-event-planner"
    },
    "validation": {
      "installChecklist": [
        "Use the Yavira download entry.",
        "Review SKILL.md after the package is downloaded.",
        "Confirm the extracted package contains the expected setup assets."
      ],
      "postInstallChecks": [
        "Confirm the extracted package includes the expected docs or setup files.",
        "Validate the skill or prompts are available in your target agent workspace.",
        "Capture any manual follow-up steps the agent could not complete."
      ]
    }
  },
  "links": {
    "detailUrl": "https://openagent3.xyz/skills/afrexai-event-planner",
    "downloadUrl": "https://openagent3.xyz/downloads/afrexai-event-planner",
    "agentUrl": "https://openagent3.xyz/skills/afrexai-event-planner/agent",
    "manifestUrl": "https://openagent3.xyz/skills/afrexai-event-planner/agent.json",
    "briefUrl": "https://openagent3.xyz/skills/afrexai-event-planner/agent.md"
  }
}
```
## Documentation

### Event Planner Pro 🎪

Complete event planning and execution system. Covers every event type from intimate workshops to 5,000+ person conferences. Business-grade methodology with templates, budgets, timelines, and ROI measurement.

### Quick Event Assessment

When asked to plan an event, gather:

event_brief:
  name: ""
  type: ""  # conference | webinar | workshop | networking | trade_show | product_launch | corporate | fundraiser | retreat
  purpose: ""  # lead_gen | brand_awareness | education | community | sales | internal_alignment | celebration
  target_audience: ""
  expected_attendees: 0
  date_range: ""  # preferred dates or flexibility
  budget_range: ""  # total budget or per-attendee target
  format: ""  # in_person | virtual | hybrid
  success_metrics: []  # what does success look like?
  constraints: []  # venue locked, date fixed, sponsor requirements, etc.

### Event Type Decision Matrix

TypeBest ForTypical SizeLead TimeBudget/PersonWebinarLead gen, thought leadership50-5002-4 weeks$5-20WorkshopDeep skill transfer, premium positioning10-504-8 weeks$100-500NetworkingRelationship building, community30-2003-6 weeks$30-100ConferenceBrand authority, multi-track content200-5000+3-12 months$200-800Product LaunchBuzz, press, sales pipeline50-5006-12 weeks$150-1000Trade Show (booth)Industry visibility, leadsN/A8-16 weeks$5K-50K totalCorporate/InternalAlignment, culture, training20-5004-8 weeks$100-400FundraiserDonations, donor cultivation50-5008-16 weeks$150-500RetreatTeam bonding, strategy10-506-12 weeks$500-2000

### Purpose → Format Mapping

Lead generation → Webinar (top funnel) + Workshop (bottom funnel)
Brand authority → Conference or speaking at others' events
Sales acceleration → Intimate dinner/roundtable for 10-20 prospects
Community building → Monthly meetup series + annual summit
Education → Workshop series with certification
Internal alignment → Offsite retreat + quarterly town halls

### Budget Template

event_budget:
  name: ""
  total_budget: 0
  contingency_pct: 15  # always include 15% buffer
  
  venue:
    rental: 0
    insurance: 0
    security: 0
    permits: 0
    subtotal: 0
  
  food_beverage:
    catering: 0
    beverages: 0
    special_dietary: 0
    service_staff: 0
    subtotal: 0
  
  technology:
    av_equipment: 0
    streaming_platform: 0  # for virtual/hybrid
    event_app: 0
    wifi_upgrade: 0
    recording: 0
    subtotal: 0
  
  marketing:
    design_branding: 0
    paid_ads: 0
    email_platform: 0
    printed_materials: 0
    signage: 0
    photography_video: 0
    subtotal: 0
  
  speakers:
    fees: 0
    travel: 0
    accommodation: 0
    gifts: 0
    subtotal: 0
  
  logistics:
    staff_travel: 0
    shipping: 0
    swag_gifts: 0
    badges_lanyards: 0
    decorations: 0
    transportation: 0
    subtotal: 0
  
  contingency: 0  # 15% of total
  grand_total: 0

  revenue:
    ticket_sales: 0
    sponsorships: 0
    exhibitor_fees: 0
    merchandise: 0
    total_revenue: 0
  
  net_cost: 0  # grand_total - total_revenue
  cost_per_attendee: 0

### Budget Allocation Rules by Event Type

TypeVenueF&BTechMarketingSpeakersLogisticsConference25%20%15%20%10%10%Webinar0%0%40%35%15%10%Workshop20%15%10%25%20%10%Networking30%30%5%20%5%10%Product Launch20%15%20%25%5%15%Trade Show40%10%15%20%0%15%

### Cost-Cutting Strategies (When Budget is Tight)

Venue → Use co-working spaces, university halls, partner offices
Speakers → Offer exposure/content swap instead of fees for smaller events
F&B → Breakfast/lunch only (no dinner), drink tickets instead of open bar
Marketing → Leverage speakers' audiences, partner cross-promotion
Tech → Use free tiers (StreamYard, Zoom, Luma) for <100 attendees
Swag → Digital swag bags (ebooks, templates, discount codes) instead of physical

### Master Timeline Template

Adapt lead time to event type. Conference = 6-12 months. Webinar = 2-4 weeks.

timeline:
  t_minus_6_months:
    - Define event concept, goals, success metrics
    - Set budget and get approval
    - Book venue (in-person) or select platform (virtual)
    - Identify keynote speakers, begin outreach
    - Create event brand (name, logo, color scheme, tagline)
    
  t_minus_4_months:
    - Confirm speakers and session topics
    - Launch event website/landing page
    - Open early-bird registration
    - Begin sponsor outreach (sponsorship deck ready)
    - Book AV, catering, photographer
    
  t_minus_2_months:
    - Finalize agenda and schedule
    - Launch marketing campaign (email, social, ads)
    - Send speaker prep kits (guidelines, templates, deadlines)
    - Confirm all vendor contracts
    - Set up registration/ticketing system
    - Plan networking activities
    
  t_minus_1_month:
    - Close early-bird pricing
    - Send attendee pre-event survey
    - Finalize run-of-show document
    - Brief all staff on roles and responsibilities
    - Test all technology (streaming, mics, slides)
    - Prepare attendee welcome materials
    
  t_minus_1_week:
    - Final headcount to caterer
    - Print badges, signage, materials
    - Load all presentations into master deck
    - Run full tech rehearsal
    - Send attendee reminder with logistics
    - Prepare emergency kit (adapters, tape, markers, batteries, meds)
    
  t_minus_1_day:
    - Venue walkthrough with team
    - Set up registration desk, signage, AV
    - Test wifi under load
    - Charge all devices
    - Pre-position water, snacks in speaker rooms
    - Team dinner / final briefing
    
  event_day:
    - Arrive 2 hours early
    - Registration desk open 1 hour before
    - Run-of-show doc in every staff member's hands
    - Photographer capturing key moments
    - Live social media coverage
    - Monitor and fix issues in real time
    - Collect feedback (paper cards or app)
    
  post_event:
    - day_1: Thank you emails to attendees, speakers, sponsors
    - day_2: Share photos and recording links
    - day_3: Send feedback survey
    - week_1: Analyze survey results, calculate ROI
    - week_2: Debrief with team, document lessons learned
    - week_3: Follow up on leads generated
    - month_1: Publish recap content (blog, video, social)

### Webinar-Specific Fast Timeline (2-4 Weeks)

webinar_timeline:
  week_1:
    - Define topic, title, speaker(s)
    - Create landing page with registration form
    - Write 3-email invite sequence
    - Schedule social posts (5-8 posts)
    - Set up streaming platform (test audio/video)
    
  week_2:
    - Send invite email #1 (announcement)
    - Speaker prep call (align on content, Q&A format)
    - Create slide deck template
    - Send invite email #2 (value hook)
    - Partner cross-promotion (ask speakers to share)
    
  week_3:
    - Slides finalized
    - Full dry run with speaker(s)
    - Send invite email #3 (urgency/last chance)
    - Prepare follow-up email sequence (recording, CTA)
    - Set up polls/Q&A in platform
    
  webinar_day:
    - Test 30 min before go-live
    - Start recording
    - Moderator manages Q&A
    - Drop CTA in chat at midpoint and end
    - Thank everyone, announce next event
    
  post_webinar:
    - Send recording within 24 hours
    - Send follow-up #1 (recording + resource) — day 1
    - Send follow-up #2 (CTA/offer) — day 3
    - Send follow-up #3 (case study/social proof) — day 7
    - Add registrants to nurture sequence

### Venue Selection Scorecard (In-Person)

Rate each venue 1-5:

CriterionWeightScoreWeightedCapacity fits (with 20% buffer)5/5/25Location accessibility (transit, parking, airport)4/5/20AV capabilities built-in4/5/20Wifi capacity (ask: max concurrent devices)4/5/20Catering options (in-house or flexible)3/5/15Breakout rooms available3/5/15Natural lighting2/5/10Brand alignment (vibe matches event)2/5/10Cancellation/rescheduling policy3/5/15Total/150

Threshold: 110+ = book it. 80-109 = negotiate improvements. <80 = keep looking.

### Venue Contract Checklist

Confirm capacity (seated vs standing vs classroom)
 Wifi specs: bandwidth, max devices, password distribution
 AV: projector, screens, mics (how many wireless?), sound system
 Power: outlet locations, extension cord policy, generator backup
 Setup/teardown time included (typically need 2-4 hours each)
 Cancellation terms and force majeure clause
 Catering exclusivity or BYO allowed
 Parking: how many spots, validation, shuttle
 Insurance requirements (usually need event liability)
 Noise restrictions and time curfews
 Accessibility: wheelchair, elevators, restrooms

### Vendor Management Template

vendors:
  - name: ""
    type: ""  # catering | av | photography | streaming | decor | transport | security
    contact: ""
    phone: ""
    email: ""
    contract_signed: false
    deposit_paid: false
    deposit_amount: 0
    total_cost: 0
    payment_schedule: ""
    cancellation_policy: ""
    insurance_verified: false
    delivery_date: ""
    setup_time_needed: ""
    notes: ""

### Speaker Outreach Template

Subject: Speaking at [Event Name] — [Date]

Hi [Name],

We're organizing [Event Name], a [type] event for [audience] on [date] in [location/virtual].

Your work on [specific topic/achievement] is exactly what our attendees need. We'd love you to deliver a [length]-minute [keynote/talk/workshop/panel] on [proposed topic].

What we offer:
- [Fee / travel + accommodation / exposure to X audience]
- Professional recording of your session
- Promotion to our [X]-person audience across [channels]

[X] attendees from companies like [notable names].

Interested? Happy to jump on a quick call this week.

Best,
[Name]

### Speaker Prep Kit

Send 4 weeks before event:

speaker_kit:
  event_overview:
    name: ""
    date: ""
    venue: ""
    audience_profile: ""
    expected_attendance: 0
    
  session_details:
    title: ""
    format: ""  # keynote | breakout | workshop | panel | fireside
    duration_minutes: 0
    q_and_a_minutes: 0
    time_slot: ""
    room: ""
    
  content_guidelines:
    slide_template_url: ""  # branded template
    slide_deadline: ""  # 1 week before event
    max_slides: 0
    no_sales_pitch: true
    actionable_takeaways: 3  # minimum
    audience_level: ""  # beginner | intermediate | advanced | mixed
    
  logistics:
    arrival_time: ""
    tech_check_time: ""
    green_room_location: ""
    av_setup: ""  # what's provided (clicker, mic type, monitor)
    laptop_compatibility: ""  # HDMI, USB-C, bring own adapter
    recording_consent: true
    
  promotion:
    headshot_needed: true
    bio_word_limit: 100
    social_handles: ""
    promotional_posts_requested: 2  # minimum shares

### Agenda Design Principles

Energy management — high-energy sessions after breaks, reflective sessions after lunch
The 18-minute rule — no single talk >18 min without interaction (TED model)
Breakout ratio — for conferences, 60% main stage / 40% breakouts
Networking slots — schedule 3 structured networking moments (not just "breaks")
Start strong, end strong — best speakers open and close the day
Buffer time — add 10 min between sessions (transitions always take longer)
No back-to-back panels — audience fatigue kills engagement

### Agenda Template (Full-Day Conference)

08:00 - 08:45  Registration & Coffee ☕
08:45 - 09:00  Welcome & Housekeeping
09:00 - 09:30  Opening Keynote: [Big Name / Big Idea]
09:30 - 09:45  Transition + Networking Activity #1
09:45 - 10:15  Talk: [Topic A]
10:15 - 10:45  Talk: [Topic B]
10:45 - 11:15  Break + Expo / Sponsor Booths ☕
11:15 - 12:00  Workshop Track A | Workshop Track B | Workshop Track C
12:00 - 13:00  Lunch + Networking Activity #2 🍽️
13:00 - 13:30  Fireside Chat: [Industry Leader]
13:30 - 14:00  Talk: [Topic C]
14:00 - 14:30  Talk: [Topic D]
14:30 - 15:00  Break + Expo ☕
15:00 - 15:45  Panel: [Hot Topic]
15:45 - 16:15  Lightning Talks (5 min x 5 speakers)
16:15 - 16:45  Closing Keynote
16:45 - 17:00  Wrap-up & Announcements
17:00 - 19:00  Happy Hour / After-Party 🎉

### Registration Pricing Strategy

pricing_tiers:
  super_early_bird:
    discount: 40%
    deadline: "T-3 months"
    purpose: "Validate demand, seed initial registrations"
    
  early_bird:
    discount: 20%
    deadline: "T-6 weeks"
    purpose: "Build momentum, create urgency"
    
  regular:
    discount: 0%
    deadline: "T-1 week"
    purpose: "Standard pricing"
    
  last_minute:
    premium: 10%  # optional
    deadline: "Day of"
    purpose: "Captures procrastinators"
    
  group_discount:
    threshold: 3  # tickets
    discount: 15%
    purpose: "Encourage team attendance"
    
  student_nonprofit:
    discount: 50%
    verification: "edu email or org verification"

### Marketing Campaign Timeline

marketing_phases:
  awareness:  # T-8 to T-6 weeks
    - Launch event website/landing page
    - Announce on social media (3-5 posts)
    - Email blast to existing list
    - Speaker announcements (1 per week)
    - Partner cross-promotion begins
    
  consideration:  # T-6 to T-3 weeks
    - Share agenda/session details
    - Speaker spotlight posts (interviews, quotes)
    - Early testimonials from past events
    - Retargeting ads on registrants who didn't complete
    - Blog post: "X Reasons to Attend [Event]"
    
  urgency:  # T-3 weeks to T-1 week
    - "Early bird ending" campaign
    - Countdown posts
    - "Only X spots left" (if true)
    - Direct outreach to high-value prospects
    - Reminder email to registered (build excitement)
    
  final_push:  # T-1 week
    - "Last chance" email
    - Social proof: "X people already registered"
    - DM outreach to key targets
    - Logistics email to confirmed attendees

### Email Sequence (6 Emails)

Announcement (T-8 weeks): What, when, why. Early-bird CTA
Speaker reveal (T-6 weeks): Highlight 2-3 speakers. Social proof
Agenda drop (T-4 weeks): Full schedule. "Which sessions excite you?"
Early bird ending (T-3 weeks): Price goes up in X days. Urgency
Final details (T-1 week): Logistics, what to bring, excitement builder
Day-before (T-1 day): Reminder, schedule link, parking/wifi info

### Landing Page Must-Haves

Clear event name, date, location above the fold
 1-sentence value prop: "What you'll walk away with"
 Speaker headshots + 1-line bios
 Agenda overview (expandable)
 Social proof (past attendee quotes, logos of companies attending)
 Pricing tiers with clear CTA
 FAQ section (parking, refunds, dress code, recording)
 Mobile-responsive
 Countdown timer
 Video from past event (if applicable)

### Sponsorship Tier Structure

sponsorship_tiers:
  title_sponsor:
    price: ""  # typically 40-60% of total sponsorship goal
    benefits:
      - Logo on all materials (event name: "Powered by [Sponsor]")
      - Keynote slot or fireside chat (10-15 min)
      - Premium booth location
      - Full attendee list (with consent)
      - 10 complimentary tickets
      - Logo on recording/replay
      - Social media mentions (10+)
      - Email feature
    limit: 1
    
  gold:
    price: ""
    benefits:
      - Logo on website and printed materials
      - Breakout session or workshop slot
      - Booth in expo area
      - 5 complimentary tickets
      - Social media mentions (5)
      - Logo on attendee email
    limit: 3
    
  silver:
    price: ""
    benefits:
      - Logo on website
      - Table in expo area
      - 3 complimentary tickets
      - Social media mention (2)
    limit: 5
    
  community:
    price: ""  # or in-kind
    benefits:
      - Logo on website
      - 2 complimentary tickets
      - Social mention (1)
    limit: 10

### Sponsor Outreach Email

Subject: Sponsorship Opportunity — [Event Name] ([Date])

Hi [Name],

[Event Name] brings together [X] [audience type] on [date] in [location].

Last year: [X attendees], [X% decision-makers], [notable companies].

We have [tier] sponsorship packages from $[low] to $[high], including:
- [Top 3 benefits of relevant tier]

Our attendees match your ICP: [specific overlap].

Happy to send the full sponsorship deck. Quick 15 min this week?

Best,
[Name]

### Sponsor ROI Package (Post-Event)

Send within 2 weeks:

Total attendee count and demographics
Booth traffic / session attendance numbers
Social media impressions and mentions
Photos featuring sponsor branding
Lead list (with consent) or scan data
Attendee satisfaction scores
"Thank you" and early-bird offer for next event

### Run of Show Document

The single most important document. Every staff member gets a copy.

run_of_show:
  event: ""
  date: ""
  venue: ""
  
  team_contacts:
    event_lead: {name: "", phone: ""}
    av_tech: {name: "", phone: ""}
    registration: {name: "", phone: ""}
    catering: {name: "", phone: ""}
    venue_contact: {name: "", phone: ""}
    
  schedule:
    - time: "06:00"
      activity: "Team arrives, begin setup"
      owner: ""
      notes: ""
    - time: "07:00"
      activity: "AV check, mic test all rooms"
      owner: ""
      notes: ""
    # ... full schedule with owner and notes for every slot
    
  contingency:
    speaker_no_show: "Backup: [name] on standby. Extend Q&A. Panel becomes fireside."
    av_failure: "Backup laptop loaded. Mobile hotspot ready. Portable speaker in kit."
    low_attendance: "Close off sections. Rearrange to fill front. More interactive format."
    wifi_down: "Mobile hotspots x3. Offline slide copies. Apologize + offer recording."
    medical_emergency: "First aid kit at [location]. Nearest hospital: [name, address]. Call [emergency#]."
    weather_disruption: "Indoor backup plan. Communication plan for attendees."

### Emergency Kit Checklist

Power strips and extension cords (5+)
 HDMI, USB-C, DisplayPort adapters (all types)
 Backup laptop with all presentations
 Mobile wifi hotspots (2-3)
 Gaffer tape, duct tape, double-sided tape
 Markers (whiteboard + permanent)
 Scissors, box cutter
 Batteries (AA, AAA)
 Phone chargers (Lightning, USB-C)
 First aid kit
 Breath mints, pain relievers, hand sanitizer
 Printed attendee list (backup for registration)
 Cash for tips/emergencies
 Spare badges and lanyards
 Bluetooth speaker (backup audio)

### Networking Facilitation Activities

Don't just say "network" — structure it:

Speed networking — 3 min rounds with prompt cards ("What's your biggest challenge this quarter?")
Birds of a feather — tables labeled by topic, self-select
Buddy match — pre-match 2 attendees with complementary profiles, email intro before event
Ask the expert — speakers available at labeled tables during breaks
Scavenger hunt — find people matching descriptions on a bingo card (icebreaker)

### Platform Selection Guide

PlatformBest ForMax AttendeesPrice RangeZoom WebinarSimple webinars10,000$79-6,490/yrStreamYardMulti-speaker, branded1,000Free-$99/moHopinFull conferences100,000CustomLumaCommunity events, ticketingUnlimitedFree-$59/moAirmeetNetworking-focused10,000$167+/moRiversideHigh-quality recording8 speakers$24/moYouTube LiveBroadcast, no interactionUnlimitedFree

### Hybrid Event Rules

Virtual is NOT second-class — dedicated camera angles, chat moderator, virtual MC
Separate virtual agenda — don't just stream the in-person event; add virtual-only Q&A, breakouts
Tech check doubles — test in-room AND streaming simultaneously
Chat moderator mandatory — someone monitoring virtual chat and surfacing questions
On-demand within 24 hours — virtual attendees expect recordings fast
Pricing — virtual tickets = 30-50% of in-person (lower, but not free)

### Virtual Engagement Techniques

Polls every 10 minutes — keep attention
Chat prompts — "Drop your city in chat!" at the start
Breakout rooms — 4-6 people, 10 min, specific prompt
Live Q&A — dedicate last 1/3 of session
Gamification — points for participation, prize at end
Camera-on culture — encourage (don't mandate) cameras for workshops

### Feedback Survey (Send Within 24 Hours)

Keep it short (5 min max):

Overall satisfaction (1-10)
Which session was most valuable? (dropdown)
Which session was least valuable? (dropdown)
How likely to recommend to a colleague? (1-10 NPS)
What one thing would you improve?
What topics do you want next time?
Would you attend again? (Yes / Maybe / No)

### ROI Calculation Framework

event_roi:
  costs:
    total_spend: 0
    staff_time_hours: 0
    staff_time_cost: 0  # hours × blended rate
    total_cost: 0  # spend + staff time
    
  direct_revenue:
    ticket_sales: 0
    sponsorship_revenue: 0
    merchandise: 0
    total_direct: 0
    
  pipeline_value:
    leads_generated: 0
    qualified_leads: 0
    average_deal_size: 0
    expected_close_rate: 0
    pipeline_value: 0  # qualified × deal_size
    expected_revenue: 0  # pipeline × close_rate
    
  brand_value:
    social_impressions: 0
    media_mentions: 0
    new_email_subscribers: 0
    content_assets_created: 0  # recordings, blogs, clips
    estimated_content_value: 0  # cost to create equivalent
    
  calculations:
    direct_roi_pct: 0  # (direct_revenue - total_cost) / total_cost × 100
    pipeline_roi_pct: 0  # (expected_revenue - total_cost) / total_cost × 100
    cost_per_lead: 0  # total_cost / leads_generated
    cost_per_attendee: 0  # total_cost / attendees
    nps_score: 0
    
  verdict: ""  # repeat | modify | kill
  # Repeat: ROI > 200% or NPS > 50
  # Modify: ROI 50-200% or NPS 20-50
  # Kill: ROI < 50% AND NPS < 20

### Post-Event Content Strategy

Maximize the long tail value of your event:

Day 1-2: Thank you email + survey + photos
Day 3-5: Recording links (gated = lead gen)
Week 1: Blog recap ("Top 5 Takeaways from [Event]")
Week 2: Speaker highlight clips (30-60 sec for social)
Week 3: Full session recordings released (drip, not all at once)
Month 1: Ebook/report compiled from session content
Month 2: Case study from attendee success story
Ongoing: Repurpose quotes, stats, clips for 3-6 months

### Lessons Learned Template

post_mortem:
  event: ""
  date: ""
  attendees: 0
  nps: 0
  
  what_worked:
    - ""
    
  what_didnt:
    - ""
    
  surprises:
    - ""
    
  vendor_feedback:
    - vendor: ""
      rating: "/5"
      rebook: true  # would use again?
      notes: ""
      
  budget_vs_actual:
    budgeted: 0
    actual: 0
    variance_pct: 0
    biggest_overruns: []
    biggest_savings: []
    
  next_time:
    keep: []
    change: []
    add: []
    remove: []

### Building a Recurring Event Brand

Consistent naming — "[Brand] Summit 2026", "[Brand] Meetup #14"
Monthly cadence for meetups — same day/time (e.g., "First Thursday")
Annual flagship — one big event per year, smaller events feed into it
Content flywheel — each event produces content that markets the next
Community — create a year-round community (Slack/Discord) between events
Alumni pricing — past attendees get early access and discounts

### Scaling Checklist

Documented SOPs for every role
 Vendor relationships established (repeat = discounts)
 Registration system handles volume
 Volunteer/staff training program
 Sponsor renewal process (12 months ahead)
 Content library from past events
 Budget template refined from actuals
 NPS trending upward event over event

### Tech/SaaS Events

Focus: Product demos, developer workshops, API hackathons
Unique: Offer wifi and power at every seat. Developer swag (stickers, tees). Live coding demos.
Sponsorship angle: "Reach X developers building with [technology]"

### Professional Services (Legal, Consulting, Finance)

Focus: CLE/CPE credits, roundtable discussions, case study presentations
Unique: Formal networking (no icebreaker games). Name badges with titles. Printed agendas.
Sponsorship angle: "Position your firm in front of X decision-makers"

### Healthcare

Focus: CME credits, compliance workshops, patient outcome data
Unique: Strict pharma sponsorship rules (Sunshine Act). No gifts >$100. Disclosure requirements.
Sponsorship angle: Work through compliance-approved channels only

### Construction / Manufacturing

Focus: Site visits, equipment demos, safety workshops, trade certifications
Unique: PPE requirements for site visits. Outdoor contingency plans. Hands-on format preferred.
Sponsorship angle: "Demo your equipment to X contractors/engineers"

### Real Estate

Focus: Market outlook panels, deal-making networking, property tours
Unique: Evening cocktail format works best. Bring listings/deal sheets. Intimate roundtables (20-30).
Sponsorship angle: "Connect with X active investors/developers"

### Event Readiness Score (Pre-Event)

Rate 1-5 before proceeding:

DimensionScoreVenue/platform confirmed and tested/5Speakers confirmed with content submitted/5Registration open with marketing active/5Budget tracked with <10% unknowns/5Run-of-show document complete/5Team briefed on roles/5Contingency plans documented/5Tech rehearsal completed/5Total/40

35+ = Go. 25-34 = Fix gaps this week. <25 = Postpone or simplify.

### Natural Language Commands

"Plan a [type] event for [audience] on [date]"
"Create a budget for a [size]-person [type] event"
"Build an event timeline for [date]"
"Design the agenda for a [duration] [type] event"
"Write a speaker outreach email for [name] about [topic]"
"Create a sponsorship deck for [event]"
"Build a marketing campaign for [event]"
"Calculate ROI for [event] — [costs] spent, [results] achieved"
"Create a run-of-show for [event]"
"Write a post-event survey for [event]"
"Compare venues: [venue A] vs [venue B]"
"Plan a webinar on [topic] in [timeframe]"
## Trust
- Source: tencent
- Verification: Indexed source record
- Publisher: 1kalin
- Version: 1.0.0
## Source health
- Status: healthy
- Source download looks usable.
- Yavira can redirect you to the upstream package for this source.
- Health scope: source
- Reason: direct_download_ok
- Checked at: 2026-04-23T16:43:11.935Z
- Expires at: 2026-04-30T16:43:11.935Z
- Recommended action: Download for OpenClaw
## Links
- [Detail page](https://openagent3.xyz/skills/afrexai-event-planner)
- [Send to Agent page](https://openagent3.xyz/skills/afrexai-event-planner/agent)
- [JSON manifest](https://openagent3.xyz/skills/afrexai-event-planner/agent.json)
- [Markdown brief](https://openagent3.xyz/skills/afrexai-event-planner/agent.md)
- [Download page](https://openagent3.xyz/downloads/afrexai-event-planner)