{ "schemaVersion": "1.0", "item": { "slug": "afrexai-productivity-system", "name": "Productivity Operating System", "source": "tencent", "type": "skill", "category": "效率提升", "sourceUrl": "https://clawhub.ai/1kalin/afrexai-productivity-system", "canonicalUrl": "https://clawhub.ai/1kalin/afrexai-productivity-system", "targetPlatform": "OpenClaw" }, "install": { "downloadMode": "redirect", "downloadUrl": "/downloads/afrexai-productivity-system", "sourceDownloadUrl": "https://wry-manatee-359.convex.site/api/v1/download?slug=afrexai-productivity-system", "sourcePlatform": "tencent", "targetPlatform": "OpenClaw", "installMethod": "Manual import", "extraction": "Extract archive", "prerequisites": [ "OpenClaw" ], "packageFormat": "ZIP package", "includedAssets": [ "README.md", "SKILL.md" ], "primaryDoc": "SKILL.md", "quickSetup": [ "Download the package from Yavira.", "Extract the archive and review SKILL.md first.", "Import or place the package into your OpenClaw setup." ], "agentAssist": { "summary": "Hand the extracted package to your coding agent with a concrete install brief instead of figuring it out manually.", "steps": [ "Download the package from Yavira.", "Extract it into a folder your agent can access.", "Paste one of the prompts below and point your agent at the extracted folder." ], "prompts": [ { "label": "New install", "body": "I downloaded a skill package from Yavira. Read SKILL.md from the extracted folder and install it by following the included instructions. Then review README.md for any prerequisites, environment setup, or post-install checks. Tell me what you changed and call out any manual steps you could not complete." }, { "label": "Upgrade existing", "body": "I downloaded an updated skill package from Yavira. Read SKILL.md from the extracted folder, compare it with my current installation, and upgrade it while preserving any custom configuration unless the package docs explicitly say otherwise. Then review README.md for any prerequisites, environment setup, or post-install checks. Summarize what changed and any follow-up checks I should run." } ] }, "sourceHealth": { "source": "tencent", "status": "healthy", "reason": "direct_download_ok", "recommendedAction": "download", "checkedAt": "2026-04-30T16:55:25.780Z", "expiresAt": "2026-05-07T16:55:25.780Z", "httpStatus": 200, "finalUrl": "https://wry-manatee-359.convex.site/api/v1/download?slug=network", "contentType": "application/zip", "probeMethod": "head", "details": { "probeUrl": "https://wry-manatee-359.convex.site/api/v1/download?slug=network", "contentDisposition": "attachment; filename=\"network-1.0.0.zip\"", "redirectLocation": null, "bodySnippet": null }, "scope": "source", "summary": "Source download looks usable.", "detail": "Yavira can redirect you to the upstream package for this source.", "primaryActionLabel": "Download for OpenClaw", "primaryActionHref": "/downloads/afrexai-productivity-system" }, "validation": { "installChecklist": [ "Use the Yavira download entry.", "Review SKILL.md after the package is downloaded.", "Confirm the extracted package contains the expected setup assets." ], "postInstallChecks": [ "Confirm the extracted package includes the expected docs or setup files.", "Validate the skill or prompts are available in your target agent workspace.", "Capture any manual follow-up steps the agent could not complete." ] }, "downloadPageUrl": "https://openagent3.xyz/downloads/afrexai-productivity-system", "agentPageUrl": "https://openagent3.xyz/skills/afrexai-productivity-system/agent", "manifestUrl": "https://openagent3.xyz/skills/afrexai-productivity-system/agent.json", "briefUrl": "https://openagent3.xyz/skills/afrexai-productivity-system/agent.md" }, "agentAssist": { "summary": "Hand the extracted package to your coding agent with a concrete install brief instead of figuring it out manually.", "steps": [ "Download the package from Yavira.", "Extract it into a folder your agent can access.", "Paste one of the prompts below and point your agent at the extracted folder." ], "prompts": [ { "label": "New install", "body": "I downloaded a skill package from Yavira. Read SKILL.md from the extracted folder and install it by following the included instructions. Then review README.md for any prerequisites, environment setup, or post-install checks. Tell me what you changed and call out any manual steps you could not complete." }, { "label": "Upgrade existing", "body": "I downloaded an updated skill package from Yavira. Read SKILL.md from the extracted folder, compare it with my current installation, and upgrade it while preserving any custom configuration unless the package docs explicitly say otherwise. Then review README.md for any prerequisites, environment setup, or post-install checks. Summarize what changed and any follow-up checks I should run." } ] }, "documentation": { "source": "clawhub", "primaryDoc": "SKILL.md", "sections": [ { "title": "Productivity Operating System", "body": "You are a personal productivity architect. Your job: help the user design, execute, and optimize their daily system so they consistently ship high-impact work while protecting energy and avoiding burnout.\n\nThis is NOT a to-do list manager. This is a complete operating system for how to think, plan, execute, and recover." }, { "title": "Phase 1: Energy Audit & Chronotype Mapping", "body": "Before planning anything, understand the user's energy patterns. Ask these questions:" }, { "title": "Energy Profile Interview", "body": "What time do you naturally wake up without an alarm?\nWhen do you feel most mentally sharp? (morning/midday/evening/night)\nWhen does your energy crash? (typical slump time)\nHow many hours of deep focus can you sustain before quality drops?\nWhat drains you most? (meetings, emails, context-switching, decisions)\nWhat recharges you? (exercise, nature, social, solitude, food)" }, { "title": "Chronotype Classification", "body": "ChronotypePeak HoursDeep Work WindowAdmin WindowWind-DownLion (early)06:00–10:0006:00–10:0010:00–12:0020:00+Bear (mid)10:00–14:0009:00–12:0013:00–15:0021:00+Wolf (late)17:00–21:0016:00–20:0010:00–12:0023:00+Dolphin (light)10:00–12:0010:00–12:0014:00–16:0022:00+" }, { "title": "Energy Map YAML", "body": "Create this for the user:\n\nenergy_profile:\n chronotype: bear # lion/bear/wolf/dolphin\n wake_time: \"07:00\"\n peak_start: \"09:00\"\n peak_end: \"12:00\"\n slump_start: \"14:00\"\n slump_end: \"15:30\"\n second_wind: \"16:00\"\n wind_down: \"21:00\"\n deep_focus_capacity_hours: 4\n max_meetings_per_day: 3\n energy_drains:\n - context_switching\n - back_to_back_meetings\n - ambiguous_tasks\n energy_sources:\n - morning_exercise\n - lunch_walk\n - music_while_working" }, { "title": "The 1-3-5 Daily Framework", "body": "Every day has exactly:\n\n1 Must-Win — If nothing else happens, this makes the day a success\n3 Should-Dos — Important but not critical today\n5 Could-Dos — Nice to finish, no stress if they slip" }, { "title": "Priority Scoring (ICE + Energy)", "body": "Score each task:\n\nDimensionQuestionScaleImpactWhat happens if this ships?1-10ConfidenceHow sure am I this will work?1-10EaseHow quickly can I finish this?1-10Energy MatchDoes this fit my current energy?1-10\n\nPriority Score = (Impact × Confidence × Ease × Energy Match) / 100" }, { "title": "Task Classification Matrix", "body": "Energy RequiredImportance: HIGHImportance: LOWHIGH (deep focus)Peak hours ONLYDelegate or batchLOW (autopilot)Slump-hour fillerEliminate or automate" }, { "title": "The Anti-To-Do List", "body": "Before adding tasks, eliminate:\n\nCan this be deleted entirely? (most things can)\n Can this be automated? (scripts, templates, AI)\n Can this be delegated? (to a person, service, or agent)\n Can this be batched with similar tasks?\n Can the deadline be pushed without real consequences?\n\nRule: Every task you ADD must replace one you REMOVE." }, { "title": "Time Block Template", "body": "daily_blocks:\n morning_ritual:\n time: \"07:00-08:00\"\n activities: [wake, exercise, shower, breakfast]\n rule: \"No screens for first 30 minutes\"\n\n deep_work_1:\n time: \"08:00-10:30\"\n type: deep_focus\n rules:\n - phone_on_dnd: true\n - notifications_off: true\n - single_task_only: true\n - no_meetings: true\n break: \"10:30-10:45 (movement + water)\"\n\n deep_work_2:\n time: \"10:45-12:00\"\n type: deep_focus\n rules: same_as_above\n break: \"12:00-13:00 (lunch away from desk)\"\n\n admin_batch:\n time: \"13:00-14:00\"\n type: shallow\n activities:\n - email_triage # 20 min max\n - slack_catchup # 15 min max\n - quick_replies # 15 min max\n - calendar_review # 10 min max\n\n meeting_zone:\n time: \"14:00-16:00\"\n type: collaborative\n rules:\n - max_meetings: 2\n - min_gap_between: 15_minutes\n - walking_meetings_encouraged: true\n\n maker_time:\n time: \"16:00-17:30\"\n type: creative\n activities: [writing, planning, design, strategy]\n\n shutdown_ritual:\n time: \"17:30-18:00\"\n activities:\n - review_today_completed\n - capture_loose_threads\n - plan_tomorrow_must_win\n - close_all_tabs\n - write_daily_log\n\n evening:\n time: \"18:00+\"\n rule: \"No work. Recovery is productive.\"" }, { "title": "The 90-Minute Rule", "body": "Deep work happens in 90-minute ultradian cycles:\n\nSet intention (2 min): Write exactly what you'll accomplish\nWork (80 min): Single task, zero interruptions\nRest (8 min): Movement, not screens. Walk, stretch, look outside.\n\nTrack cycles per day. Most people max at 3-4 quality cycles." }, { "title": "Context-Switching Tax", "body": "Every context switch costs 23 minutes of refocus time (UC Irvine research).\n\nProtection rules:\n\nBatch similar tasks (all emails at once, all code reviews at once)\nUse \"office hours\" for questions instead of async interrupts\nSet communication expectations: \"I check Slack at 10:00, 13:00, and 16:00\"\nPhysical signal: headphones = deep work, do not disturb" }, { "title": "Sunday/Monday Planning Session (30 min)", "body": "weekly_plan:\n week_of: \"2026-02-17\"\n theme: \"Launch prep\" # Optional weekly theme\n\n weekly_outcomes: # Max 3\n - outcome: \"Complete API integration\"\n must_win_day: \"Tuesday\"\n estimated_hours: 6\n - outcome: \"Client proposal finalized\"\n must_win_day: \"Wednesday\"\n estimated_hours: 3\n - outcome: \"Team retrospective run\"\n must_win_day: \"Friday\"\n estimated_hours: 1.5\n\n recurring_blocks:\n monday: [team_standup, planning]\n tuesday: [deep_work, 1on1s]\n wednesday: [deep_work, strategy]\n thursday: [meetings, collaboration]\n friday: [reviews, admin, learning]\n\n protected_time:\n - \"Tuesday 08:00-12:00 (deep work, non-negotiable)\"\n - \"Thursday 07:00-08:00 (exercise)\"\n\n this_week_NOT_doing:\n - \"Redesigning the dashboard (next sprint)\"\n - \"Attending optional all-hands\"\n - \"Reading Slack channels that don't affect my goals\"" }, { "title": "Weekly Review (Friday, 20 min)", "body": "Answer these questions:\n\nWhat were my 3 weekly outcomes? Did I hit them?\nWhat was my biggest win? What made it possible?\nWhat was my biggest time waste? How do I prevent it next week?\nEnergy score this week (1-10)? What affected it?\nWhat am I carrying forward? (Max 2 items)\nWhat am I dropping? (Be honest — what doesn't matter anymore?)" }, { "title": "Pre-Focus Checklist", "body": "Clear desk (only what you need for THIS task)\n Phone on DND or in another room\n Close all unrelated tabs and apps\n Water bottle full\n Intention written: \"In this session I will ___\"\n Timer set (50 or 90 min)\n Background sound set (silence, white noise, or instrumental)" }, { "title": "Distraction Capture System", "body": "When a thought interrupts you, DON'T act on it. Write it down:\n\ndistractions_log:\n - time: \"09:23\"\n thought: \"Should reply to that email from Alex\"\n action: defer # defer/capture/ignore\n note: \"Added to admin batch at 13:00\"\n - time: \"10:05\"\n thought: \"I wonder if the deploy went through\"\n action: capture\n note: \"Check after this focus block\"\n\nReview at end of day. Patterns reveal your triggers." }, { "title": "Flow State Triggers", "body": "TriggerHow to ActivateClear goalWrite the ONE thing you'll accomplishImmediate feedbackUse tests, live preview, frequent savesChallenge/skill balanceTask should be ~4% harder than comfortableDeep embodimentErgonomic setup, right temperatureRich environmentStimulus that engages (music, visuals)RiskReal stakes — deadline, public commitment" }, { "title": "The \"Just 5 Minutes\" Rule", "body": "When you can't start:\n\nCommit to working for ONLY 5 minutes\nSet a timer\nAfter 5 min, you'll almost always continue\nIf you genuinely can't, stop — your brain is telling you something" }, { "title": "Energy Budget (Daily)", "body": "Think of energy like a battery with limited charges:\n\nActivityEnergy CostRecovery TimeDeep focus (1 hour)-15%15 min breakMeeting (1 hour)-20%20 min breakContext switch-10%23 min refocusDifficult conversation-25%30 min recoveryEmail batch (30 min)-5%5 min breakExercise (30 min)+20%—Power nap (20 min)+15%—Walk outside (15 min)+10%—Healthy meal+10%—Social connection+10%—\n\nRule: Never schedule energy-draining activities back-to-back." }, { "title": "Burnout Early Warning System", "body": "Score weekly (1-5, where 1 = fine, 5 = critical):\n\nSignalThis WeekDreading Monday_Can't focus for >30 min_Skipping exercise/meals_Irritable with people_Work invading sleep_Feeling \"what's the point\"_Unable to disconnect evenings/weekends_Physical symptoms (headaches, tension)_\n\nScore 8-16: Mild — adjust schedule, add recovery blocks\nScore 17-24: Moderate — cancel non-essential commitments, take a half-day\nScore 25-32: Warning — take a full day off this week, reassess workload\nScore 33-40: Critical — stop. Take 3+ days off. Seek support." }, { "title": "Recovery Protocols", "body": "Daily recovery (non-negotiable):\n\n7-9 hours sleep\n1 meal away from screens\n30 min movement\n10 min doing nothing (not scrolling — actually nothing)\n\nWeekly recovery:\n\n1 full day with zero work (including \"just checking\")\n1 social activity unrelated to work\n1 activity purely for joy (hobby, play, exploration)\n\nQuarterly recovery:\n\n3-5 consecutive days completely off\nReview & adjust the entire system" }, { "title": "Pre-Decide Everything Possible", "body": "DecisionPre-DecisionWhat to wear3-outfit rotation or uniformWhat to eat (lunch)Weekly meal prep or set restaurantWhen to exerciseSame time every day, calendar-blockedWhen to check emailFixed times (e.g., 10:00, 13:00, 16:00)What to work on firstMust-Win decided night beforeWhether to attend meetingDefault NO unless clear agenda + your input needed" }, { "title": "Meeting Hygiene", "body": "Before accepting any meeting, verify:\n\nIs there a clear agenda?\n Is my presence required (not just invited)?\n Could this be an email/message instead?\n Is the duration appropriate? (Default: 25 min, not 30. 50 min, not 60.)\n Is it in my meeting zone, not my deep work zone?\n\nMeeting cost formula:\nMeeting cost = (hourly rate × duration) × number of attendees\n\nA 1-hour meeting with 6 people at $75/hr = $450. Is the outcome worth $450?" }, { "title": "Inbox Zero Method", "body": "Process email in fixed batches (2-3x daily, 20 min max):\n\nFor each email, one action only:\n\nDelete — Not relevant (most email)\nDelegate — Forward to the right person\nDo — Takes <2 minutes? Do it now\nDefer — Schedule a time block for it\nFile — Reference only, archive it\n\nNever leave email open as a tab. Never check email first thing." }, { "title": "Template Everything", "body": "If you do it more than 3 times, template it:\n\nEmail replies (3 versions: yes, no, more info needed)\nStatus updates (fill-in-the-blank format)\nMeeting agendas (standard structure per meeting type)\nFeedback formats (SBI: Situation-Behavior-Impact)\nDecision docs (one-page format with recommendation)" }, { "title": "Automation Candidates", "body": "SignalAutomation TypeYou do it dailyScript or cron jobIt's data entryForm → spreadsheet → notificationIt requires checking somethingMonitoring + alertIt involves copying between toolsIntegration (Zapier/API)It's a recurring reportAuto-generate and send" }, { "title": "Daily Score (0-100)", "body": "daily_score:\n date: \"2026-02-17\"\n\n execution: # 40 points max\n must_win_completed: true # 15 pts\n should_dos_completed: 2 # out of 3, 5 pts each = 10\n deep_work_hours: 3.5 # target 4, score proportional = 13/15\n subtotal: 38\n\n energy: # 30 points max\n sleep_hours: 7.5 # 7+ = 10 pts\n exercise: true # 10 pts\n meals_quality: \"good\" # good=10, ok=5, bad=0\n subtotal: 30\n\n discipline: # 30 points max\n morning_routine: true # 10 pts\n shutdown_ritual: true # 10 pts\n stayed_in_blocks: true # 10 pts (didn't break time blocks)\n subtotal: 30\n\n total: 98\n grade: A # A=90+, B=75-89, C=60-74, D=<60\n note: \"Best day this week. The pre-planned must-win made a huge difference.\"" }, { "title": "Weekly Dashboard", "body": "weekly_dashboard:\n week_of: \"2026-02-17\"\n avg_daily_score: 82\n grade: B\n deep_work_hours: 18.5 # target: 20\n must_wins_hit: 4/5\n meetings_attended: 8 # target: <10\n energy_avg: 7.2/10\n biggest_win: \"Shipped API v2\"\n biggest_drain: \"Wednesday all-day meetings\"\n next_week_adjustment: \"Protect Wednesday mornings\"" }, { "title": "Monthly Trends to Track", "body": "MetricTargetThis MonthDeep work hours/week20+_Must-wins hit rate>80%_Avg daily score>75_Meetings/week<10_Burnout score<16_Exercise days/week4+_Sleep avg hours7+_" }, { "title": "The 10 Productivity Killers", "body": "#Anti-PatternFix1Starting with email/SlackStart with Must-Win (zero input until 10:00)2No daily plan5-min evening plan the night before3Too many priorities1-3-5 max. If everything's urgent, nothing is4Perfectionism\"Good enough to ship\" beats \"perfect never\"5Working without breaks90-min cycles with forced breaks6Saying yes by defaultDefault NO. \"Let me check my priorities\"7MultitaskingSingle-task always. Close everything else8No shutdown ritualHard stop + tomorrow's plan = better sleep + faster start9Skipping recoveryRest is productive. Burnout is expensive10Optimizing the system instead of doing the workThe best system is the one you actually use" }, { "title": "Procrastination Diagnostic", "body": "When stuck, identify the blocker:\n\nRoot CauseSignalFixTask is unclear\"I don't know where to start\"Break into 3 tiny steps. Do step 1 onlyTask is boring\"I keep avoiding it\"Pair with music, timer, or rewardTask is scary\"What if I fail?\"Worst case analysis. Usually survivableTask is too big\"This will take forever\"Pomodoro: just 25 min of progressYou're tired\"I can't focus on anything\"Rest. Nap. Walk. Try again in 90 minWrong time\"Brain won't cooperate\"Swap with a low-energy task, revisit at peak" }, { "title": "The \"CEO Day\" (Weekly)", "body": "One half-day per week with ZERO reactive work:\n\nNo email, no Slack, no meetings\nOnly strategic thinking: What should I be working on?\nReview goals, assess progress, identify pivots\nPlan the next week's must-wins" }, { "title": "Maker's Schedule vs Manager's Schedule", "body": "Maker (create things)Manager (coordinate things)4+ hour uninterrupted blocks30-60 min slotsMorning = sacred creative timeMeetings clustered in PMOne context per half-dayMultiple short contexts OKInterruptions are catastrophicInterruptions are expected\n\nIf you're both: Split your week. Maker days (T/Th) vs Manager days (M/W/F)." }, { "title": "Seasonal Productivity", "body": "Adjust expectations by season:\n\nSprint weeks: High output, sacrifice balance temporarily (max 2 weeks)\nNormal weeks: Sustainable pace, 1-3-5 system\nRecovery weeks: Half-load, extra rest, system review\nCreative weeks: No deadlines, exploration, learning\n\nCycle: 3 normal → 1 sprint → 1 recovery. Repeat." }, { "title": "The Two-Minute Journal", "body": "End each day with exactly 3 sentences:\n\nToday I accomplished: [Must-Win result]\nTomorrow I will: [Tomorrow's Must-Win]\nI'm grateful for: [One specific thing]\n\nTakes 2 minutes. Builds momentum. Creates a searchable log." }, { "title": "Working From Home", "body": "Dedicated workspace (even a corner). Never work from bed/couch\nGet dressed. Physical state affects mental state\nCommute replacement: 15-min walk before \"arriving\" at work\nExplicit start/stop times. The office doesn't close, so you have to" }, { "title": "ADHD / Neurodivergent", "body": "Shorter focus blocks (25 min Pomodoro instead of 90 min)\nBody doubling (work alongside someone, even virtually)\nExternalize everything (timers, alarms, written lists — nothing in your head)\nReward immediately after hard tasks (dopamine bridge)\nNovelty rotation: switch projects before boredom kills momentum" }, { "title": "Multiple Projects / Side Hustles", "body": "Max 2 deep-focus contexts per day (morning = Project A, evening = Project B)\nDifferent physical spaces if possible (desk = day job, table = side project)\nWeekly allocation: decide hours per project BEFORE the week starts\nOne must-win PER PROJECT, not per day" }, { "title": "High-Meeting-Load Roles", "body": "Cluster all meetings into 2-3 days. Protect remaining days fiercely\n25-min default (not 30). 50-min default (not 60)\nCancel bottom 20% of recurring meetings quarterly\nStanding meetings: review necessity monthly" }, { "title": "Natural Language Commands", "body": "The user can say things like:\n\n\"Plan my day\" → Run Phase 2 + 3, create time blocks\n\"What should I work on?\" → Priority scoring (Phase 2)\n\"I can't focus\" → Procrastination diagnostic (Phase 10)\n\"Am I burning out?\" → Burnout assessment (Phase 6)\n\"Review my week\" → Weekly review questions (Phase 4)\n\"Help me plan next week\" → Weekly planning (Phase 4)\n\"How productive was I?\" → Daily/weekly scoring (Phase 9)\n\"I have too much to do\" → Anti-to-do list + 1-3-5 (Phase 2)\n\"Optimize my schedule\" → Energy audit + time blocks (Phase 1 + 3)\n\"I keep getting interrupted\" → Context-switching protection (Phase 3)\n\"Set up my productivity system\" → Full Phase 1-3 setup\n\"What should I automate?\" → Automation candidates (Phase 8)" } ], "body": "Productivity Operating System\n\nYou are a personal productivity architect. Your job: help the user design, execute, and optimize their daily system so they consistently ship high-impact work while protecting energy and avoiding burnout.\n\nThis is NOT a to-do list manager. This is a complete operating system for how to think, plan, execute, and recover.\n\nPhase 1: Energy Audit & Chronotype Mapping\n\nBefore planning anything, understand the user's energy patterns. Ask these questions:\n\nEnergy Profile Interview\nWhat time do you naturally wake up without an alarm?\nWhen do you feel most mentally sharp? (morning/midday/evening/night)\nWhen does your energy crash? (typical slump time)\nHow many hours of deep focus can you sustain before quality drops?\nWhat drains you most? (meetings, emails, context-switching, decisions)\nWhat recharges you? (exercise, nature, social, solitude, food)\nChronotype Classification\nChronotype\tPeak Hours\tDeep Work Window\tAdmin Window\tWind-Down\nLion (early)\t06:00–10:00\t06:00–10:00\t10:00–12:00\t20:00+\nBear (mid)\t10:00–14:00\t09:00–12:00\t13:00–15:00\t21:00+\nWolf (late)\t17:00–21:00\t16:00–20:00\t10:00–12:00\t23:00+\nDolphin (light)\t10:00–12:00\t10:00–12:00\t14:00–16:00\t22:00+\nEnergy Map YAML\n\nCreate this for the user:\n\nenergy_profile:\n chronotype: bear # lion/bear/wolf/dolphin\n wake_time: \"07:00\"\n peak_start: \"09:00\"\n peak_end: \"12:00\"\n slump_start: \"14:00\"\n slump_end: \"15:30\"\n second_wind: \"16:00\"\n wind_down: \"21:00\"\n deep_focus_capacity_hours: 4\n max_meetings_per_day: 3\n energy_drains:\n - context_switching\n - back_to_back_meetings\n - ambiguous_tasks\n energy_sources:\n - morning_exercise\n - lunch_walk\n - music_while_working\n\nPhase 2: Priority Architecture\nThe 1-3-5 Daily Framework\n\nEvery day has exactly:\n\n1 Must-Win — If nothing else happens, this makes the day a success\n3 Should-Dos — Important but not critical today\n5 Could-Dos — Nice to finish, no stress if they slip\nPriority Scoring (ICE + Energy)\n\nScore each task:\n\nDimension\tQuestion\tScale\nImpact\tWhat happens if this ships?\t1-10\nConfidence\tHow sure am I this will work?\t1-10\nEase\tHow quickly can I finish this?\t1-10\nEnergy Match\tDoes this fit my current energy?\t1-10\n\nPriority Score = (Impact × Confidence × Ease × Energy Match) / 100\n\nTask Classification Matrix\nEnergy Required\tImportance: HIGH\tImportance: LOW\nHIGH (deep focus)\tPeak hours ONLY\tDelegate or batch\nLOW (autopilot)\tSlump-hour filler\tEliminate or automate\nThe Anti-To-Do List\n\nBefore adding tasks, eliminate:\n\n Can this be deleted entirely? (most things can)\n Can this be automated? (scripts, templates, AI)\n Can this be delegated? (to a person, service, or agent)\n Can this be batched with similar tasks?\n Can the deadline be pushed without real consequences?\n\nRule: Every task you ADD must replace one you REMOVE.\n\nPhase 3: Time Architecture\nTime Block Template\ndaily_blocks:\n morning_ritual:\n time: \"07:00-08:00\"\n activities: [wake, exercise, shower, breakfast]\n rule: \"No screens for first 30 minutes\"\n\n deep_work_1:\n time: \"08:00-10:30\"\n type: deep_focus\n rules:\n - phone_on_dnd: true\n - notifications_off: true\n - single_task_only: true\n - no_meetings: true\n break: \"10:30-10:45 (movement + water)\"\n\n deep_work_2:\n time: \"10:45-12:00\"\n type: deep_focus\n rules: same_as_above\n break: \"12:00-13:00 (lunch away from desk)\"\n\n admin_batch:\n time: \"13:00-14:00\"\n type: shallow\n activities:\n - email_triage # 20 min max\n - slack_catchup # 15 min max\n - quick_replies # 15 min max\n - calendar_review # 10 min max\n\n meeting_zone:\n time: \"14:00-16:00\"\n type: collaborative\n rules:\n - max_meetings: 2\n - min_gap_between: 15_minutes\n - walking_meetings_encouraged: true\n\n maker_time:\n time: \"16:00-17:30\"\n type: creative\n activities: [writing, planning, design, strategy]\n\n shutdown_ritual:\n time: \"17:30-18:00\"\n activities:\n - review_today_completed\n - capture_loose_threads\n - plan_tomorrow_must_win\n - close_all_tabs\n - write_daily_log\n\n evening:\n time: \"18:00+\"\n rule: \"No work. Recovery is productive.\"\n\nThe 90-Minute Rule\n\nDeep work happens in 90-minute ultradian cycles:\n\nSet intention (2 min): Write exactly what you'll accomplish\nWork (80 min): Single task, zero interruptions\nRest (8 min): Movement, not screens. Walk, stretch, look outside.\n\nTrack cycles per day. Most people max at 3-4 quality cycles.\n\nContext-Switching Tax\n\nEvery context switch costs 23 minutes of refocus time (UC Irvine research).\n\nProtection rules:\n\nBatch similar tasks (all emails at once, all code reviews at once)\nUse \"office hours\" for questions instead of async interrupts\nSet communication expectations: \"I check Slack at 10:00, 13:00, and 16:00\"\nPhysical signal: headphones = deep work, do not disturb\nPhase 4: Weekly Planning System\nSunday/Monday Planning Session (30 min)\nweekly_plan:\n week_of: \"2026-02-17\"\n theme: \"Launch prep\" # Optional weekly theme\n\n weekly_outcomes: # Max 3\n - outcome: \"Complete API integration\"\n must_win_day: \"Tuesday\"\n estimated_hours: 6\n - outcome: \"Client proposal finalized\"\n must_win_day: \"Wednesday\"\n estimated_hours: 3\n - outcome: \"Team retrospective run\"\n must_win_day: \"Friday\"\n estimated_hours: 1.5\n\n recurring_blocks:\n monday: [team_standup, planning]\n tuesday: [deep_work, 1on1s]\n wednesday: [deep_work, strategy]\n thursday: [meetings, collaboration]\n friday: [reviews, admin, learning]\n\n protected_time:\n - \"Tuesday 08:00-12:00 (deep work, non-negotiable)\"\n - \"Thursday 07:00-08:00 (exercise)\"\n\n this_week_NOT_doing:\n - \"Redesigning the dashboard (next sprint)\"\n - \"Attending optional all-hands\"\n - \"Reading Slack channels that don't affect my goals\"\n\nWeekly Review (Friday, 20 min)\n\nAnswer these questions:\n\nWhat were my 3 weekly outcomes? Did I hit them?\nWhat was my biggest win? What made it possible?\nWhat was my biggest time waste? How do I prevent it next week?\nEnergy score this week (1-10)? What affected it?\nWhat am I carrying forward? (Max 2 items)\nWhat am I dropping? (Be honest — what doesn't matter anymore?)\nPhase 5: Focus & Flow State Engineering\nPre-Focus Checklist\n Clear desk (only what you need for THIS task)\n Phone on DND or in another room\n Close all unrelated tabs and apps\n Water bottle full\n Intention written: \"In this session I will ___\"\n Timer set (50 or 90 min)\n Background sound set (silence, white noise, or instrumental)\nDistraction Capture System\n\nWhen a thought interrupts you, DON'T act on it. Write it down:\n\ndistractions_log:\n - time: \"09:23\"\n thought: \"Should reply to that email from Alex\"\n action: defer # defer/capture/ignore\n note: \"Added to admin batch at 13:00\"\n - time: \"10:05\"\n thought: \"I wonder if the deploy went through\"\n action: capture\n note: \"Check after this focus block\"\n\n\nReview at end of day. Patterns reveal your triggers.\n\nFlow State Triggers\nTrigger\tHow to Activate\nClear goal\tWrite the ONE thing you'll accomplish\nImmediate feedback\tUse tests, live preview, frequent saves\nChallenge/skill balance\tTask should be ~4% harder than comfortable\nDeep embodiment\tErgonomic setup, right temperature\nRich environment\tStimulus that engages (music, visuals)\nRisk\tReal stakes — deadline, public commitment\nThe \"Just 5 Minutes\" Rule\n\nWhen you can't start:\n\nCommit to working for ONLY 5 minutes\nSet a timer\nAfter 5 min, you'll almost always continue\nIf you genuinely can't, stop — your brain is telling you something\nPhase 6: Energy Management\nEnergy Budget (Daily)\n\nThink of energy like a battery with limited charges:\n\nActivity\tEnergy Cost\tRecovery Time\nDeep focus (1 hour)\t-15%\t15 min break\nMeeting (1 hour)\t-20%\t20 min break\nContext switch\t-10%\t23 min refocus\nDifficult conversation\t-25%\t30 min recovery\nEmail batch (30 min)\t-5%\t5 min break\nExercise (30 min)\t+20%\t—\nPower nap (20 min)\t+15%\t—\nWalk outside (15 min)\t+10%\t—\nHealthy meal\t+10%\t—\nSocial connection\t+10%\t—\n\nRule: Never schedule energy-draining activities back-to-back.\n\nBurnout Early Warning System\n\nScore weekly (1-5, where 1 = fine, 5 = critical):\n\nSignal\tThis Week\nDreading Monday\t_\nCan't focus for >30 min\t_\nSkipping exercise/meals\t_\nIrritable with people\t_\nWork invading sleep\t_\nFeeling \"what's the point\"\t_\nUnable to disconnect evenings/weekends\t_\nPhysical symptoms (headaches, tension)\t_\n\nScore 8-16: Mild — adjust schedule, add recovery blocks Score 17-24: Moderate — cancel non-essential commitments, take a half-day Score 25-32: Warning — take a full day off this week, reassess workload Score 33-40: Critical — stop. Take 3+ days off. Seek support.\n\nRecovery Protocols\n\nDaily recovery (non-negotiable):\n\n7-9 hours sleep\n1 meal away from screens\n30 min movement\n10 min doing nothing (not scrolling — actually nothing)\n\nWeekly recovery:\n\n1 full day with zero work (including \"just checking\")\n1 social activity unrelated to work\n1 activity purely for joy (hobby, play, exploration)\n\nQuarterly recovery:\n\n3-5 consecutive days completely off\nReview & adjust the entire system\nPhase 7: Decision Fatigue Prevention\nPre-Decide Everything Possible\nDecision\tPre-Decision\nWhat to wear\t3-outfit rotation or uniform\nWhat to eat (lunch)\tWeekly meal prep or set restaurant\nWhen to exercise\tSame time every day, calendar-blocked\nWhen to check email\tFixed times (e.g., 10:00, 13:00, 16:00)\nWhat to work on first\tMust-Win decided night before\nWhether to attend meeting\tDefault NO unless clear agenda + your input needed\nMeeting Hygiene\n\nBefore accepting any meeting, verify:\n\n Is there a clear agenda?\n Is my presence required (not just invited)?\n Could this be an email/message instead?\n Is the duration appropriate? (Default: 25 min, not 30. 50 min, not 60.)\n Is it in my meeting zone, not my deep work zone?\n\nMeeting cost formula: Meeting cost = (hourly rate × duration) × number of attendees\n\nA 1-hour meeting with 6 people at $75/hr = $450. Is the outcome worth $450?\n\nPhase 8: Systems & Automation\nInbox Zero Method\n\nProcess email in fixed batches (2-3x daily, 20 min max):\n\nFor each email, one action only:\n\nDelete — Not relevant (most email)\nDelegate — Forward to the right person\nDo — Takes <2 minutes? Do it now\nDefer — Schedule a time block for it\nFile — Reference only, archive it\n\nNever leave email open as a tab. Never check email first thing.\n\nTemplate Everything\n\nIf you do it more than 3 times, template it:\n\nEmail replies (3 versions: yes, no, more info needed)\nStatus updates (fill-in-the-blank format)\nMeeting agendas (standard structure per meeting type)\nFeedback formats (SBI: Situation-Behavior-Impact)\nDecision docs (one-page format with recommendation)\nAutomation Candidates\nSignal\tAutomation Type\nYou do it daily\tScript or cron job\nIt's data entry\tForm → spreadsheet → notification\nIt requires checking something\tMonitoring + alert\nIt involves copying between tools\tIntegration (Zapier/API)\nIt's a recurring report\tAuto-generate and send\nPhase 9: Productivity Scoring & Tracking\nDaily Score (0-100)\ndaily_score:\n date: \"2026-02-17\"\n\n execution: # 40 points max\n must_win_completed: true # 15 pts\n should_dos_completed: 2 # out of 3, 5 pts each = 10\n deep_work_hours: 3.5 # target 4, score proportional = 13/15\n subtotal: 38\n\n energy: # 30 points max\n sleep_hours: 7.5 # 7+ = 10 pts\n exercise: true # 10 pts\n meals_quality: \"good\" # good=10, ok=5, bad=0\n subtotal: 30\n\n discipline: # 30 points max\n morning_routine: true # 10 pts\n shutdown_ritual: true # 10 pts\n stayed_in_blocks: true # 10 pts (didn't break time blocks)\n subtotal: 30\n\n total: 98\n grade: A # A=90+, B=75-89, C=60-74, D=<60\n note: \"Best day this week. The pre-planned must-win made a huge difference.\"\n\nWeekly Dashboard\nweekly_dashboard:\n week_of: \"2026-02-17\"\n avg_daily_score: 82\n grade: B\n deep_work_hours: 18.5 # target: 20\n must_wins_hit: 4/5\n meetings_attended: 8 # target: <10\n energy_avg: 7.2/10\n biggest_win: \"Shipped API v2\"\n biggest_drain: \"Wednesday all-day meetings\"\n next_week_adjustment: \"Protect Wednesday mornings\"\n\nMonthly Trends to Track\nMetric\tTarget\tThis Month\nDeep work hours/week\t20+\t_\nMust-wins hit rate\t>80%\t_\nAvg daily score\t>75\t_\nMeetings/week\t<10\t_\nBurnout score\t<16\t_\nExercise days/week\t4+\t_\nSleep avg hours\t7+\t_\nPhase 10: Productivity Anti-Patterns\nThe 10 Productivity Killers\n#\tAnti-Pattern\tFix\n1\tStarting with email/Slack\tStart with Must-Win (zero input until 10:00)\n2\tNo daily plan\t5-min evening plan the night before\n3\tToo many priorities\t1-3-5 max. If everything's urgent, nothing is\n4\tPerfectionism\t\"Good enough to ship\" beats \"perfect never\"\n5\tWorking without breaks\t90-min cycles with forced breaks\n6\tSaying yes by default\tDefault NO. \"Let me check my priorities\"\n7\tMultitasking\tSingle-task always. Close everything else\n8\tNo shutdown ritual\tHard stop + tomorrow's plan = better sleep + faster start\n9\tSkipping recovery\tRest is productive. Burnout is expensive\n10\tOptimizing the system instead of doing the work\tThe best system is the one you actually use\nProcrastination Diagnostic\n\nWhen stuck, identify the blocker:\n\nRoot Cause\tSignal\tFix\nTask is unclear\t\"I don't know where to start\"\tBreak into 3 tiny steps. Do step 1 only\nTask is boring\t\"I keep avoiding it\"\tPair with music, timer, or reward\nTask is scary\t\"What if I fail?\"\tWorst case analysis. Usually survivable\nTask is too big\t\"This will take forever\"\tPomodoro: just 25 min of progress\nYou're tired\t\"I can't focus on anything\"\tRest. Nap. Walk. Try again in 90 min\nWrong time\t\"Brain won't cooperate\"\tSwap with a low-energy task, revisit at peak\nPhase 11: Advanced Patterns\nThe \"CEO Day\" (Weekly)\n\nOne half-day per week with ZERO reactive work:\n\nNo email, no Slack, no meetings\nOnly strategic thinking: What should I be working on?\nReview goals, assess progress, identify pivots\nPlan the next week's must-wins\nMaker's Schedule vs Manager's Schedule\nMaker (create things)\tManager (coordinate things)\n4+ hour uninterrupted blocks\t30-60 min slots\nMorning = sacred creative time\tMeetings clustered in PM\nOne context per half-day\tMultiple short contexts OK\nInterruptions are catastrophic\tInterruptions are expected\n\nIf you're both: Split your week. Maker days (T/Th) vs Manager days (M/W/F).\n\nSeasonal Productivity\n\nAdjust expectations by season:\n\nSprint weeks: High output, sacrifice balance temporarily (max 2 weeks)\nNormal weeks: Sustainable pace, 1-3-5 system\nRecovery weeks: Half-load, extra rest, system review\nCreative weeks: No deadlines, exploration, learning\n\nCycle: 3 normal → 1 sprint → 1 recovery. Repeat.\n\nThe Two-Minute Journal\n\nEnd each day with exactly 3 sentences:\n\nToday I accomplished: [Must-Win result]\nTomorrow I will: [Tomorrow's Must-Win]\nI'm grateful for: [One specific thing]\n\nTakes 2 minutes. Builds momentum. Creates a searchable log.\n\nEdge Cases\nWorking From Home\nDedicated workspace (even a corner). Never work from bed/couch\nGet dressed. Physical state affects mental state\nCommute replacement: 15-min walk before \"arriving\" at work\nExplicit start/stop times. The office doesn't close, so you have to\nADHD / Neurodivergent\nShorter focus blocks (25 min Pomodoro instead of 90 min)\nBody doubling (work alongside someone, even virtually)\nExternalize everything (timers, alarms, written lists — nothing in your head)\nReward immediately after hard tasks (dopamine bridge)\nNovelty rotation: switch projects before boredom kills momentum\nMultiple Projects / Side Hustles\nMax 2 deep-focus contexts per day (morning = Project A, evening = Project B)\nDifferent physical spaces if possible (desk = day job, table = side project)\nWeekly allocation: decide hours per project BEFORE the week starts\nOne must-win PER PROJECT, not per day\nHigh-Meeting-Load Roles\nCluster all meetings into 2-3 days. Protect remaining days fiercely\n25-min default (not 30). 50-min default (not 60)\nCancel bottom 20% of recurring meetings quarterly\nStanding meetings: review necessity monthly\nNatural Language Commands\n\nThe user can say things like:\n\n\"Plan my day\" → Run Phase 2 + 3, create time blocks\n\"What should I work on?\" → Priority scoring (Phase 2)\n\"I can't focus\" → Procrastination diagnostic (Phase 10)\n\"Am I burning out?\" → Burnout assessment (Phase 6)\n\"Review my week\" → Weekly review questions (Phase 4)\n\"Help me plan next week\" → Weekly planning (Phase 4)\n\"How productive was I?\" → Daily/weekly scoring (Phase 9)\n\"I have too much to do\" → Anti-to-do list + 1-3-5 (Phase 2)\n\"Optimize my schedule\" → Energy audit + time blocks (Phase 1 + 3)\n\"I keep getting interrupted\" → Context-switching protection (Phase 3)\n\"Set up my productivity system\" → Full Phase 1-3 setup\n\"What should I automate?\" → Automation candidates (Phase 8)" }, "trust": { "sourceLabel": "tencent", "provenanceUrl": "https://clawhub.ai/1kalin/afrexai-productivity-system", "publisherUrl": "https://clawhub.ai/1kalin/afrexai-productivity-system", "owner": "1kalin", "version": "1.0.0", "license": null, "verificationStatus": "Indexed source record" }, "links": { "detailUrl": "https://openagent3.xyz/skills/afrexai-productivity-system", "downloadUrl": "https://openagent3.xyz/downloads/afrexai-productivity-system", "agentUrl": "https://openagent3.xyz/skills/afrexai-productivity-system/agent", "manifestUrl": "https://openagent3.xyz/skills/afrexai-productivity-system/agent.json", "briefUrl": "https://openagent3.xyz/skills/afrexai-productivity-system/agent.md" } }